UvA panel privacy statement

In this privacy statement we describe how personal details are processed and how the privacy of all individuals who take part in the UvA panel is protected.

Processing your personal details

The UvA is the party responsible for processing your personal details within the meaning of the General Data Protection Regulation (‘GDPR’). The UvA is located at Spui 21, 1012 WX Amsterdam. Our postal address is PO Box 19268, 1000 WX Amsterdam.

Any questions you might have can be emailed to avg@uva.nlExternal link. The UvA has appointed a Data Protection Officer (‘DPO’). The DPO’s email address is fg@uva.nlExternal link.

Purposes of processing your personal details

The UvA will process your personal details for the following purposes:

• to create a selection of people who are eligible participants for an UvA panel study based on the personal data that you have provided.
• to conduct research, analyse the data, provide anonymous results of that research to the client and to publish about these results; information that identifies you directly, such as your name and email address, will not be provided.
• to have any gift vouchers that you have won sent to you.
• to send information regarding the UvA panel research and to respond to any answers or feedback you provide

Legal basis for the processing of your personal details

The UvA only processes your personal details based on your consent (article 6.1 (a) GDPR). You give your consent when you sign up for the UvA panel.

These (categories of) personal details are processed

After registering for and participating in the UvA panel the following personal details of students will be processed:

• name
• phone number
• email address
• gender
• faculty
• course programme
• first academic year
• information you, as a participant in the UvA panel, provide in UvA panel surveys

After signing up for and participating in the UvA panel the following personal details of employees will be processed:

• name
• gender
• email address
• phone number
• faculty/staff/service
• information you, as a participant in the UvA panel, provide in UvA panel surveys

Retention period of your details

If you opt out of participating in the panel your personal data will be removed from the system directly. Annually, we approach panel members who have been inactive for more than 12 months and offer them the opportunity to unsubscribe, after which their details is immediately removed from the system.

For studies in which the results can be traced back to an individual, all details are destroyed or anonymised after completion of the study.

Sharing personal data with third parties

The UvA will only share your personal details with third parties if necessary to support the performance of the UvA panel’s tasks. In doing so, no more personal data is shared than is essential for the outsourced task.

Protection of your personal details

The UvA takes appropriate technical and organisational measures to protect your personal details against unauthorised access, loss and any form of unlawful processing. Only a few employees have access to the personal data stored in Qualtrics, only necessary information is shared with the person conducting the research and results are analysed anonymously.

Your personal details outside the European Union

Your personal details will not be transferred to countries outside the European Union.

Your privacy rights

On the basis of the current GDPR, you have the right, subject to certain conditions, to:

• access the personal details that UvA-panel processes
• correct your personal details if it contains factual inaccuracies 
• have your personal details deleted
• to limit the processing of your personal details
• object to the processing of your personal details

If you wish to exercise any of these privacy rights, you can contact jz-privacy-bb@uva.nlExternal link.

If you are not satisfied with how the UvA dealt with your personal details, you can submit a complaint with the Data Protection Officer of the UvA, at fg@uva.nlExternal link.

Contact details

If you have any questions regarding the processing of your personal data, you can contact the UvA panel via uvapanel@uva.nlExternal link.