Safely store your files in OneDrive within the Microsoft365 Cloud. This ensures the safety of your data and provides automatic backups. It also allows you to access your documents anytime, anywhere – even in the event your laptop or computer crashes.
Never store files with personal data on your computer or laptop's hard drive.
If you want to work on particular files with others, you can safely do so using OneDrive or Teams. Do make sure that only authorised individuals have access to confidential data.
Sharing via Teams and OneDrive is secure due to automatic file encryption.
As a general rule, you should share files (through Teams) rather than email them. However, if you do have a file you wish to send via email, always use your UvA email address, NOT your personal email address.
Additionally, you can use SURFfilesender to securely send large and/or confidential files, such as research data. SURFfilesender is a service from SURF that automatically encrypts your files, allowing only you and the recipient to read the message. To use this service, log in with your UvAnetID.
We strongly discourage the use of portable USB drives, as they carry significant risk of loss or theft. If you must use one, always encrypt it to ensure that, in case of loss or theft, no-one but you can access the files.
Avoid Dropbox, Google Drive, or WeTransfer. Cloud services like Dropbox are American companies that are regulated by American law and, as such, are not compliant with Dutch and European personal data protection legislation. The UvA has no processing agreements with these services, meaning security and privacy are not guaranteed. For example, these software providers may share your data for commercial purposes. Use Teams or SURFFilesender instead.
The Servicedesk ICT Services is there to help you with all your ICT questions and problems.
The Service Desk ICT Services can be reached by phone from Monday to Friday from 8.00 to 18.00.