Administrative Body Membership Grant for student organisation board members

Being a board member sometimes takes up so much time that students fall behind and face delays in completing their studies. The purpose of the Administrative Body Membership Grant is to provide compensate for situations like this. Each board member must apply for an Administrative Body Membership Grant individually.

Who qualifies?

To qualify, you must have an administrative position on the board of:

• a student association
• a study association
• a student foundation
• another student organisation (an editing team, for example)

Recognised student organisation

The study association, student association or student organisation of which you're a board member must be recognised by the UvA within the framework of the Profiling Fund regulations ('Regeling Profileringsfonds' in Dutch).

• View the current list 'funds awarded to recognised student organisations' per 1 September 2023 (in Dutch) (pdf).
• If your association or organisation has not yet been recognised, apply for recognition for a new study association, student association or student organisation.

Individual requirements

Besides being a board member of a recognised student organisation, you must also meet the following requirements:

• You are or have been entitled to a study grant from DUO (this requirement does not apply to international students).
• During your year on the board, you must be registered as a full-time student.
• You are paying the statutory tuition fees (this requirement does not apply to non-EU students or students with a tuition fee waiver for serving on a board).
• Prior to the year on the board, you must have met the BSA standard of the study programme you are enrolled in. 
• During your enrolment at the UvA, you must not already have received 24 months of financial assistance via a Membership of an Administrative Body Grant.

How many (grant) months can I apply for?

The current list of recognised student organisations shows how many grant months your organisation has been awarded. The number of months awarded will depend on a number of factors, including the number of members and the extent of administrative activities.

This means that board members your organisation must divide up the total number of (grant) months to which it is entitled and enter the specifics on the division document. Check in advance that everyone meets the individual requirements.

If you're a board member within a board that changes during the course of the academic year, rather than at the beginning, bear in mind the following:

• The total number of (grant) months to which the board is entitled in the academic year must be divided between both boards
• If your term of office is divided over two academic years, you will need to apply for a grant twice: once for the (grant) months to which you are entitled in one academic year and then again for the remaining months to which you are entitled in the next academic year.

Compensation

You will receive €327 per (grant) month allocated.

Deadline to apply

Each board member submits a grant application individually between 1 September and 1 November (at the latest), at the beginning of the academic year in which you are a board member. Only board members of boards that change their board members at other (agreed) intervals will submit the application later, but always within 2 months of the change at the very latest.

Submit your application

You can submit an application for an Administrative Body Membership Grant online. Make sure you include the following documents with your application:

• Proof of your board membership via an extract from the Trade Register Chamber of Commerce® (this register is maintained by the Dutch chamber of commerce)
• A copy of a DUO notification showing your address and the word 'Notification'; you can obtain this via mijn.duo.nlExternal link. See an example of a DUO notification (pdf)
• A division form (pdf) (completed and approved by the entire board (showing how the total number of (grant) months available are to be divided)
• Apply for an Admininstrative Body Membership GrantExternal link

Important: submit your grant application even if it is not complete yet. You can add the missing documents later.

What happens after you submit your application?

Once you submit your application, you'll receive confirmation by email. 

• If your application is approved, a notification to this effect will be sent to your correspondence address. You will receive the money (in one lump sum or monthly) on your account within several weeks.
• If your application is rejected, a notification to this effect will be emailed to you. The decision will include an objection clause.

Payment

Grants for 1 to 5 (grant) months inclusive will be paid in one lump sum at the end of the board year. Grants for 6 (grant) months or more will be paid monthly during the board year.