What information should I keep in mind when processing personal data?
Make sure to take the following principles into account each time that you process personal data:
- do not collect more data than is required for the specific purpose (data minimisation)
- do not use data for any purpose other than for which they are intended (purpose limitation)
- do not store data for longer than is required (storage limitation)
- ensure that the data are accurate and up to date (accuracy)
- treat the data as confidential and protect them properly (security)
Can I ask the UvA to delete my data after I graduate?
You will have the right to have your personal data deleted in certain circumstances, for example if processing has been unlawful. This right is not absolute and must always be weighed up against other rights and interests.
For example, the UvA will not comply with a request to delete your diploma registration, as the Public Records Act (Archiefwet) requires the UvA to archive diploma registrations.
Although application of the right to deletion may be excluded, appropriate safeguards will always be necessary (security and data minimisation, for example).
However, a request to inspect archive records is possible, provided that the request is targeted.
Are my UvAnetID and student ID number personal data?
Yes, your UvAnetID and student ID number are personal data that can be traced back to you.
The fact that we are able to qualify an UvAnetID and student ID number as personal data does not mean that they may not be used. However, we must handle these data with care and realise that the GDRP applies when processing them.
For example, a list of marks stating the student ID numbers in question will never be put up on public display.
What information is an Examinations Board able to request about me as a student?
By law, the Examinations Board is a body ‘that makes the objective and expert determination of whether a student has fulfilled the criteria laid down in the Teaching and Examination Regulations in respect of the knowledge, insight and skills needed to obtain a degree’ (Section 12 of the Higher Education and Research Act (Wet op het hoger onderwijs en wetenschappelijk onderzoek, WHW). If necessary for the correct performance of this task, information about or correspondence with a student may be provided to the Examinations Board. This information could include correspondence between the examiner and the student or, or in special circumstances, information from a different Examinations Board.
Can an Examinations Board request information from the study adviser as well?
If necessary for the performance of its statutory task, an Examinations Board may request information from the study adviser as well. Because the study adviser is often in possession of sensitive information about students, the Examinations Board will only be provided with the information necessary for the performance of the statutory task of the Examinations Board, to the extent that this information cannot be requested elsewhere. An example is a situation where an Examinations Board must be able to establish that special circumstances are the case in order to make a careful decision.