Retention periods for personal data
Last modified on 15-02-2024 11:42
Here you can find the retention and deletion period for documents pertaining to various academically related processes within the UvA.
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- Accountancy and Control (master)
- Accountancy and Control (premaster)
- Actuarial Science (bachelor)
- Actuarial Science and Mathematical Finance (master)
- American Studies (master)
- Ancient Studies (bachelor)
- Arabische taal en cultuur (bachelor)
- Arbeidsrecht (master)
- Archaeology (master)
- Archaeology (premaster)
- Archaeology (bachelor), EN
- Archaeology and Heritage (research master)
- Archeologie (bachelor), NL
- Archival and Information Studies (duale master)
- Art and Performance Research Studies (research master)
- Artificial Intelligence (master)
- Bèta-gamma (bachelor)
- Bioinformatics and Systems Biology (master, joint degree)
- Biological Sciences (master)
- Biologie (bachelor)
- Biomedical Sciences (master)
- Biomedische wetenschappen (bachelor)
- BMS: Cell Biology and Advanced Microscopy (master)
- BMS: Cognitive Neurobiology and Clinical Neurophysiology (master)
- BMS: Developmental and Therapeutic Biology (master)
- BMS: Experimental Internal Medicine (master)
- BMS: Infection and Immunity (master)
- BMS: Medical Biochemistry and Biotechnology (master)
- BMS: Molecular Neurosciences (master)
- BMS: Oncology (master)
- BMS: Physiology of Synapses and Networks (master)
- BMS: Psychopharmacology and Pathophysiology (master)
- Boekwetenschap (master)
- Boekwetenschap (schakelprogramma)
- Brain and Cognitive Sciences (research master)
- BS: Ecology and Evolution (master)
- BS: Freshwater and Marine Biology (master)
- BS: General Biology (master)
- BS: Green Life Sciences (master)
- Business Administration (bachelor)
- Business Administration (master)
- Business Administration (premaster)
- Business Analytics (bachelor)
- Business Economics (master)
- Business Economics (premaster)
- Chemistry (master, joint degree)
- Chemistry (premaster)
- Chemistry: Analytical Sciences (master, joint degree)
- Chemistry: Molecular Sciences (master, joint degree)
- Chemistry: Science for Energy and Sustainability (master, joint degree)
- Child Development and Education (research master)
- Classics and Ancient Civilizations (master)
- Cognition, Language and Communication (bachelor)
- Commerciële rechtspraktijk (master)
- Communicatiewetenschap (bachelor)
- Communication and Information (duale master)
- Communication Science (bachelor)
- Communication Science (master)
- Communication Science (premaster)
- Communication Science (research master)
- Comparative Cultural Analysis (master)
- Comparative Literature (master)
- Computational Science (master, joint degree)
- Computer Science (master, joint degree)
- Conflict Resolution and Governance (master)
- Conservation and Restoration of Cultural Heritage (master)
- Cultural Analysis (research master)
- Cultural Anthropology and Development Sociology (bachelor)
- Culturele antropologie en ontwikkelingssociologie (bachelor)
- Cultuurwetenschappen (bachelor)
- Curating Art and Cultures (duale master)
- Data Science (master)
- Data Science and Business Analytics (master)
- Documentaire en fictie (duale master)
- Duits, Educatie en communicatie (master)
- Duits, Educatie en communicatie (schakelprogramma)
- Duitslandstudies (bachelor)
- Duitslandstudies (master)
- Earth Sciences (master)
- East European Studies (master)
- Econometrics (master)
- Econometrics (premaster)
- Econometrics and Data Science (bachelor)
- Economics (master)
- Economics (premaster)
- Economics and Business Economics (bachelor)
- Engels, Educatie en communicatie (master)
- Engels, Educatie en communicatie (schakelprogramma)
- English Language and Culture (bachelor)
- English Literature and Culture (master)
- Entrepreneurship (master)
- ES: Environmental Management (master)
- ES: Future Planet Ecosystem Science (master)
- ES: Geo-Ecological Dynamics (master)
- European Competition Law and Regulation (master)
- European Policy (master)
- European Private Law (master)
- European Studies (bachelor)
- European Studies (premaster)
- European Union Law (master)
- Europese studies (bachelor)
- Exchange programme Economics and Business
- Exchange programme Humanities
- Exchange programme Law - Amsterdam Law School
- Exchange programme PPLE - Politics, Psychology, Law and Economics
- Exchange programme Science
- Film Studies (master)
- Filosofie (bachelor)
- Filosofie (master)
- Finance (master)
- Fiscaal recht (master)
- Fiscaal Recht (bachelor)
- Fiscale Economie (bachelor)
- Fiscale Economie (master)
- Fiscale Economie (premaster)
- Forensic Science (master)
- Frans, Educatie en communicatie (master)
- Frans, Educatie en communicatie (schakelprogramma)
- Franse taal en cultuur (bachelor)
- Future Planet Studies (bachelor)
- Geneeskunde (bachelor)
- Geneeskunde (master)
- Geneeskunde (schakelprogramma)
- General Linguistics (master)
- Geschiedenis (bachelor)
- Geschiedenis (master)
- Geschiedenis (research master)
- Geschiedenis (schakelprogramma)
- Geschiedenis van de internationale betrekkingen (master)
- Geschiedenis, Educatie en communicatie (master)
- Gezondheidsrecht (master)
- Gezondheidszorgpsychologie (master)
- Global Arts, Culture and Politics (bachelor)
- Griekse en Latijnse taal en cultuur (bachelor)
- Hebreeuwse taal en cultuur (bachelor)
- Heritage and Memory Studies (duale master)
- Holocaust and Genocide Studies (master)
- Human Geography (master)
- Human Geography (premaster)
- Human Geography and Planning (bachelor)
- Identity and Integration (master)
- Informatica (bachelor)
- Informatiekunde (bachelor)
- Informatierecht (master)
- Information Studies (master)
- Information Systems (master)
- Internationaal en Europees belastingrecht (master)
- International and Transnational Criminal Law (master)
- International Criminal Law - Joint programme with Columbia Law School (master)
- International Development Studies (master)
- International Development Studies (premaster)
- International Development Studies (research master)
- International Dramaturgy (duale master)
- International Dramaturgy and Theatre Studies (premaster)
- International Tax Law (advanced master)
- International Trade and Investment Law (master)
- Italië Studies (bachelor)
- Jewish Studies (master)
- Journalism, Media and Globalisation (Erasmus Mundus Master's - joint degree)
- Journalistiek en media (duale master)
- Kunst, cultuur en politiek (master)
- Kunst, cultuur en politiek (schakelprogramma)
- Kunstgeschiedenis (bachelor)
- Kunstgeschiedenis (master)
- Kunstgeschiedenis (schakelprogramma)
- Kunstmatige intelligentie (bachelor)
- Language and Society (master)
- Language, Literature and Education (master)
- Language, Literature and Education (premaster)
- Latin American Studies (master)
- Latin American Studies (premaster)
- Law & Finance (master)
- Lerarenopleidingen
- Linguistics (bachelor)
- Linguistics (premaster)
- Linguistics and Communication (research master)
- Literary and Cultural Analysis (bachelor)
- Literary Studies (premaster)
- Literary Studies (research master)
- Literature, Culture and Society (master)
- Logic (master)
- Mathematics (master)
- Media and Culture (bachelor)
- Media and Information (bachelor)
- Media en cultuur (bachelor)
- Media Studies (premaster)
- Media Studies (research master)
- Medical Anthropology and Sociology (master)
- Medical Anthropology and Sociology (premaster)
- Medical informatics (master)
- Medische informatiekunde (bachelor)
- Midden-Oostenstudies (master)
- Midden-Oostenstudies (schakelprogramma)
- Militaire geschiedenis (master)
- Museum Studies (duale master)
- Music Studies (master)
- Music Studies (premaster)
- Muziekwetenschap (bachelor)
- Natuurkunde en sterrenkunde (bachelor, joint degree)
- Nederlands als tweede taal en meertaligheid (duale master)
- Nederlands als tweede taal en meertaligheid (schakelprogramma)
- Nederlands, Educatie en communicatie (master)
- Nederlands, Educatie en communicatie (schakelprogramma)
- Nederlandse taal en cultuur (bachelor)
- Nederlandse taal en cultuur (master)
- New Media and Digital Culture (master)
- Nieuwgriekse taal en cultuur (bachelor)
- Onderwijswetenschappen (bachelor)
- Onderwijswetenschappen (master)
- Onderwijswetenschappen (schakelprogramma)
- (Forensische) Orthopedagogiek (schakelprogramma)
- Oudheidwetenschappen (bachelor)
- P&A: Advanced Matter and Energy Physics (master, joint degree)
- P&A: Astronomy and Astrophysics (master, joint degree)
- P&A: Biophysics and Biophotonics (master, joint degree)
- P&A: General Physics and Astronomy (master, joint degree)
- P&A: GRAPPA - Gravitation, Astro-, and Particle Physics (master, joint degree)
- P&A: Science for Energy and Sustainability (master, joint degree)
- P&A: Theoretical Physics (master, joint degree)
- Pedagogical Sciences (master)
- Pedagogische wetenschappen (bachelor)
- Pedagogische wetenschappen (master)
- Philosophy (master)
- Philosophy (research master)
- Physics and Astronomy (master, joint degree)
- Political Science (bachelor)
- Political Science (master)
- Political Science (premaster)
- Politicologie (bachelor)
- PPLE - Politics, Psychology, Law and Economics (bachelor)
- Preservation and Presentation of the Moving Image (duale master)
- Preventieve jeugdhulp en opvoeding (schakelprogramma)
- Privaatrechtelijke rechtspraktijk (master)
- Psychobiologie (bachelor)
- Psychologie (schakelprogramma)
- Psychologie (bachelor), NL
- Psychologie (master), NL
- Psychology (premaster)
- Psychology (bachelor), EN
- Psychology (master), EN
- Psychology (research master), EN
- Public International Law (master)
- Publieksgeschiedenis (master)
- Rechtsgeleerdheid (bachelor)
- Rechtsgeleerdheid met HBO-vooropleiding (schakelprogramma)
- Rechtsgeleerdheid met WO-vooropleiding (schakelprogramma)
- Redacteur/editor (duale master)
- Religiewetenschappen (bachelor)
- Religious Studies (research master)
- Russische en Slavische studies (bachelor)
- Scheikunde (bachelor, joint degree)
- Security and Network Engineering (master)
- Sign Language Linguistics (bachelor)
- Sociologie (bachelor)
- Sociology (bachelor)
- Sociology (master)
- Sociology (premaster)
- Software Engineering (master)
- Spaanse en Latijns-Amerikaanse studies (bachelor)
- Spirituality and Religion (master)
- Spirituality and Religion (schakelprogramma)
- Staats- en bestuursrecht (master)
- Stads- en architectuurgeschiedenis (master)
- Stochastics and Financial Mathematics (master)
- Strafrecht (master)
- Taalwetenschappen (bachelor)
- Television and Cross-Media Culture (master)
- Theaterwetenschap (bachelor)
- Theatre Studies (master)
- Universitaire Pabo van Amsterdam (bachelor)
- Urban and Regional Planning (master)
- Urban and Regional Planning (premaster)
- Urban Studies (research master)
- Vertalen (master)
- Vertalen (schakelprogramma)
- Wiskunde (bachelor)
Documents that contain personal data of students | Retention periods specified by the minister |
Admission decision issued by the Examinations Board/Admissions Board | Two years after enrolment has ended |
Exemption applications submitted by students | Two years after enrolment has ended |
Exemptions authorisation issued by the Examinations Board | Two years after enrolment has ended |
Proposals for individual free curricula submitted by students | Two years after enrolment has ended |
Approval statement for individual curricula issued by the Examinations Board | Two years after enrolment has ended |
Registrations for examination components submitted by students | No retention period |
Requests for adjustments in teaching and practicals submitted by students with a disability | Two years after enrolment has ended |
Decision in application for adjustments in teaching issued by the dean or another authorised official | Two years after enrolment has ended |
Exam answer explanations submitted by students | Two months (one year in practice) |
Lists of exam results signed by the examiner | Seven years |
Products of practical course components submitted by students: excursions, practicals, work placements | Two months after completion, work placement agreement seven years after completion |
Assessment of practical course components issued by the examiner | Two years after enrolment has ended |
Thesis or other graduation project submitted by the student | Seven years after graduation |
Graduation project evaluation forms completed by the examiner | Seven years after graduation |
Graduation project sample evaluation reports issued by the Examinations Board | Two years after evaluation |
Fraud and plagiarism statements submitted by students | Two years after enrolment has ended |
Decisions on dealing with cases of fraud or plagiarism resulting in a temporary sanction or expulsion issued by the Examinations Board | Two years after enrolment has ended or five years after the student’s expulsion |
Appeals concerning examinations submitted by students and replies to appeals | Six weeks after decision |
Defence concerning examination appeals issued by the Examinations Board and possible settlement | Six weeks after decision |
Requests for defence and rejoinder, decision concerning examination appeals issued by the Examination Appeals Board (COBEX) | 10 years after graduation |
Binding study advice issued by the Examinations Board/study adviser | Two years after advice |
Copy of certificate of propaedeutic exam issued by the Examinations Board | 50 years after issue |
Passing more than one examination statement (transcript) issued by the Examinations Board | 50 years after issue |
Registration of study progress of non-EEA students, reason for insufficient progress, proof of sufficient financial means prepared by the Examinations Board/study adviser | Five years after deregistration with the Immigration and Naturalisation Service (IND) |
Examination applications submitted by students | Seven years after award of diploma |
Assessment of exit qualifications decision issued by the Examinations Board | Seven years after award of diploma |
Bachelor’s degree certificate, Master’s degree certificate, joint degree certificate issued by the Examinations Board | Permanent |
List of marks and diploma supplement issued by the Examinations Board | Permanent |
Copy of the list of marks and the diploma supplement (signed by the chair of the Examinations Board) | Permanent |
Exam sheet prepared by the Examinations Board | Permanent |
Personal data is only kept for as long as is required for processing. There are a few exceptions to this, where the UvA is obliged to keep certain data because of various laws, tax laws and laws and regulations regarding archiving and scientific research, among other things.
source: department of DIV, date 14th June 2021.