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Fieldwork Finance

Subsidy GSSS

Graduate School of Social Sciences

Application information on the GSSS Fieldwork Subsidy

The information below about the GSSS Fieldwork subsidy applies to students who leave for fieldwork abroad as of 1 September 2019 onwards. Please note that procedures and amounts might differ in 2020 - 2021. Please also note that no rights can be derived from the information below and that changes might occur.

Students who leave for the field before the 1st of September 2019 can still apply for the Fieldwork Subsidy by following the procedures stated below.  

The total amount of the GSSS fieldwork subsidy ranges from €300 to €720, and serves as a contribution for foreign travel and accommodation. To apply for the subsidy, Students must fulfill the requirements of their specialization track students and submit an online application. All students going on fieldwork need to apply for the fieldwork subsidy before the stated deadline by their programme coordinator (usually one month before departure).

 Subsidy Amounts 2019-2020

Region

Master 

Research Master

1. Europe
(excluding Netherlands)

300

450

2. Middle East,
North Africa

370

520

3. USA, Canada,
Central America
Central + East Africa

470

620

4. Southern Africa
South America
Asia

520

670

5. Australia, 
New Zealand

570

720

Eligibility  

To be eligible for the GSSS Fieldwork Subsidy 2019-2020, you must meet the following requirements and conditions:

  • You will be conducting the fieldwork outside The Netherlands
  • You are registered as a full-time student at the UvA during both the fieldwork period and the thesis writing period
  • Your fieldwork has been approved by your supervisor. You must have succesfully completed all of your first semester courses or first year courses for the research master students.
  • You must finish writing your thesis within the nominal period of your study programme after returning from the field.
    • If, for good reason, you are unable to finish your thesis within this timespan, you must submit a formal request for an extension to the Board of Examinations. You should direct this written request by email to the Registrar. The Registrar will forward your request to the Board of Examinations. Should your request for an extension be rejected, the GSSS is entitled to reclaim the fieldwork subsidy (see also the thesis contract).
  • The GSSS is also entitled to reclaim the Fieldwork Subsidy when claims have been submitted late, incompletely or incorrectly. 
  • Applications can only be submitted online. Paper applications or incomplete applications will not be processed.
  • You must have a health insurance that is valid in the country of destination.
  • You may apply for the UvA accident insurance ( Collectieve ongevallenverzekering) and travel insurance ( Collectieve reisverzekering). If you wish to apply for these insurances, you need to do so at least 7 days before departure. You can find more information as well as application details at the link below.

General Procedure

Step 1:

  • Fulfill all the components for your fieldwork as required by your specialization track

Step 2: 

  • Submit your online application for the Fieldwork Subsidy as soon as your research proposal has been approved by your supervisor(s). Applications outside the deadline set by their programme coordinator and paper or incomplete applications will not be processed.
  • Documents to be enclosed with your application:
    • A copy of the identity page of your passport OR European ID card (front & back). (Do not use a high definition scan (300 dpi is sufficient, a singular document should not exceed 500KB)

Step 3:

Subsidy Claim form 

  • After your application is approved, you will receive instructions from the International Office how to submit your online claim form. Please note that you need to submit your e-ticket and/or boarding pass together with the online claim. It will then take approximately four to six weeks before the subsidy is deposited into your bank account.

(Optional) Step 4: 

Local supervisor form

  • Should you apply for the Local Supervisor Fee together with the Fieldwork Subsidy, you will also be required to submit the Local Supervisor Fee Form upon your return. 
  • On the online Fieldwork Subsidy Application Form you also have the opportunity to apply for the Local Supervisor Fee. If you find a local supervisor after you have already submitted your fieldwork subsidy application, please inform the International Office Social Sciences. International-office-csw@uva.nl

(Optional) Step 5: 

Local Supervisor Claim Form: Please follow the instructions on the claim form.

Application

You can apply at the International Office Social Sciences for the GSSS Fieldwork subsidy online by following the link below. Before submitting your online application, please be sure to read the application information carefully as well as the instructions on the online form and prepare the necessary documents for uploading. 

Important notes

  • After your application is approved, you will receive instructions from the International Office how to submit your online claim form. Please note that you need to submit your e-ticket and boarding pass together with the online claim. It will then take approximately four to six weeks before the subsidy is deposited into your bank account.
  • There can be no other beneficiary other than the student involved: we can only transfer the subsidy into the bank account of the student who has submitted the application.
  • In order to submit a complete application, you will need to scan some documents. All of the scans must be readable. However, please do not use a high definition scan (300 dpi is sufficient), and be sure to save your scan in a small size, since a singular document should not exceed 500KB. Please note: Sometimes an upload problem arises when using an Apple computer with Safari browser (message "file has zero size"). Should such problems occur, then please try and fill out the form using another browser or computer. 

 

Contact

International Office Social Sciences
Education Desk Social Sciences, REC B.700
Nieuwe Achtergracht 166 
international-office-csw@uva.nl
T: + 31 20 525 8300