Once you have successfully completed all the requirements that apply to your degree programme, you are eligible to request a degree certificate. Read on for more information.
Before you request a degree certificate, you need to have passed all required coursework for your degree programme and submitted the final draft of your thesis. The specific requirements for each degree programme are listed in the Course Catalogue . Transitional arrangements may apply. If you are not sure whether you meet all requirements, you can ask to have your study progress evaluated.
If you have taken elective courses from outside your degree programme or done an internship or extracurricular coursework and would like to have that listed on the degree certificate supplement, you will need to file a request with the Examinations Board. To avoid delay, this needs to be done at least six weeks prior to your degree certificate request.
File your degree certificate request in the month you complete the last requirements for your degree programme, the month you receive your last grade or mark.
This is either the month that:
You are allowed to submit a degree certificate request before you have received the results of your last exam, or before the results have been published in SIS. This allows us to begin checking whether you meet all the requirements for your degree programme; once your last mark is in, we file your degree certificate request for you.
If you would you like to receive your degree certificate at a graduation ceremony, please take note of the deadlines.
You request a degree certificate by filling in and submitting a graduation form via the Digital Student Service Desk.
Select “I have a request or want to arrange something” and then “Degree certificate (request)”. We will get back to you by email as soon as possible, but within fifteen working days, with the results of the verification of your degree certificate request.
If we have determined that you meet all the requirements that make you eligible to receive a degree certificate, we then finish processing your request and get back to you by email with details on how soon you can pick up your degree certificate or, if you have indicated that you would like to take part in a graduation ceremony, those details. If we have determined that you do not meet all the requirements, we let you know which exam or thesis results are missing and what you need to do before your request can be processed.
As of academic 2017-2018, the date of graduation is calculated as the last working day of the month in which you file a degree certificate request, provided you meet the degree certificate requirements that same month.
A few examples:
If you have already submitted your request but foresee that you will not be able to graduate before 1 September after all please bear in mind that you will have to re-enrol in your programme via Studielink by no later than 31 August.
Make sure that you remain enrolled in the appropriate degree programme until the end of the month in which you file a degree certificate request, the month of your official date of graduation. Once you have requested a degree certificate (and submitted a graduation form), you can file a request in Studielink to terminate your enrolment for your degree programme. Check the box for “Graduating” as the reason. Your enrolment will only actually be terminated once you have graduated; this prevents enrolment termination if you should happen to fail your last exam or your thesis and are therefore unable to graduate.
Please read the website about termination of enrolment for additional information on the procedure, tuition fees and student grants and loans.
On the graduation form, you may indicate how you would like to receive your degree certificate: during the graduation ceremony, by picking it up from the Education Desk or, if you live abroad, via registered mail.
Due to the current COVID-19 measures, all graduation ceremonies take place online instead of on-campus. Picking up your degree certificate from the Education Desk is currently possible by appointment only. We can also send your degree certificate to you - regardless of your current residency (see below).
When you need proof of your graduation before you can receive your degree certificate, for example for potential employees, you can request a graduation statement via the DSSD - choose ‘I have a request or want to arrange something’, then ‘Documents or statements (request)’ and lastly ‘Graduation statement’. As a temporary alternative to physically certifying documents, we can directly send documents to third parties. Mention the e-mail address of a third party if you wish to use this option.
The graduation ceremonies take place online.
You can obtain your degree certificate via post or, schedule an appointment to collect it from the Education Desk. Indicate your preference via the email you will receive after your degree certificate has been finalised.
Make sure to check the Graduation ceremonies: dates and deadlines.
We will inform you via e-mail with details regarding the graduation ceremony two weeks prior. The e-mail will be send to your address as on record at Studielink.
If you indicated you want to collect your degree certificate from the Education Desk, you will receive an invitation to schedule an appointment as soon as your degree certificate is ready.
Collecting your degree certificate: dates and deadlines
If you are unable to collect your degree certificate from the Education Desk in person, you may authorise someone else to collect it for you. While completing the graduation form, select the option “I wish to authorise someone to collect my behalf” (under the heading “Receiving your degree certificate”) and upload a clear image of that person’s ID.
You can receive your degree certificate by registered mail. For addresses in the Netherlands, a specialised delivery service is used. We package the degree certificates, and the delivery service collects them and takes them to a secure location. The packages will be sorted there, and delivered to your address – the recipient will need to sign a confirmation of receipt upon delivery. You will receive a Track & Trace code and a message with a delivery timeslot for the delivery. For addresses outside of the Netherlands we use the registered mail service via Post NL. You will receive a Track & Trace code to follow your package. The degree certificate will only be issued once, hence delivery by post is at your own risk.
After your degree certificate has been finalised, you will receive an email from us with a weblink to a form. Complete the form to indicate whether or not you would like to receive your degree certificate by post.