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NL
Privacy

Which data does the UvA share and why

As a student, you have the right to know what happens to your personal data and why this happens.

This overview shows:

  • which main systems and other systems the University of Amsterdam (UvA) uses to process your personal data;
  • the personal details which are shared;
  • the reason why the UvA shares these data (purpose).
  • Student Information System

    Purpose

    Support for educational logistics processes by employees with administrative, management, teaching or advisory tasks.

    Data

    Name
    Address data
    Contact data
    Date of birth data
    Gender
    Demographic data
    Citizen Service Number (BSN)
    Specific personal identification
    Financial Administration data/Payment data
    Academic data
    Study progress and tracking data
    Application and enrolment data (excl. name and address details)
    Qualification data
    Confidential Personal Support
    Organisational data (employees)
    Employee progress and tracking data
    Health data (incl. biometric data)

  • Studielink (national enrolment portal)

    Purpose

    The application and enrolment application in which students can digitally submit an application for enrolment, and through which information relating to the enrolment is exchanged between (prospective) students and the UvA.

    Data

    Name
    Address data
    Contact data
    Date of birth data
    Demographic data
    Citizen Service Number (BSN)
    Specific personal identification
    Financial Administration data/Payment data
    Application and enrolment data (excl. name and address details)
    Qualification data

  • Canvas/Blackboard (digital learning environment)

    Purpose

    Online (communication) platform for students and lecturers that enables teaching and learning, the sharing of documents, collaboration on projects and the assessment of projects.

    Data

    Name
    Contact data
    Specific personal identification
    Academic data

  • SAP SA (tuition fees system)

    Purpose

    Tuition fees for student enrolment.

    Data

    Name 
    Address data
    Contact data
    Date of birth data
    Gender
    Demographic data
    Citizen Service Number (BSN)
    Specific personal identification
    Financial Administration data/Payment data

  • Topdesk (message management system)

    Purpose

    Dealing with queries and requests within the organisation (e.g. about examinations and work placements in the case of students, and work schedules and expense claims in the case of employees).

    Data

    Name
    Contact data
    Gender
    Demographic data
    Specific personal identification
    Academic data
    Application and enrolment data (excl. name and address details)
    Organisational data (employees)

  • KMS (facility card system)

    Purpose

    • The recording and delivery of data for student ID cards;
    • Management of the cards referred to in 1.
    • Production of the cards referred to in 1. and delivery to the associated user groups;
    • Delivery of data to other information systems that identify individuals based on their card.

    Data

    Name
    Address data
    Contact data
    Date of birth data
    Gender
    Specific personal identification
    Academic data

  • IDM (Identity management/access and account provisioning)

    Purpose

    • Communication relating to and activation of an AUAS ID or UvAnetID.
    • Delivery of data to connected systems for functional use in applications.
    • Assignment of applications and authorisations based on appointment or enrolment data.

    Data

    Name
    Address data
    Contact data
    Date of birth data
    Gender
    Specific personal identification
    Academic data
    Organisational data (employees)

  • DUO (Central Register for Higher Education)

    Purpose

    Central Register for Higher Education for recording and exchanging student enrolments and qualifications.

    Data

    Name
    Address data
    Date of birth data
    Demographic data
    Citizen Service Number (BSN)
    Specific personal identification
    Application and enrolment data (excl. name and address data)
    Qualification data

  • Aleph (CRM system)

    Purpose

    Including the personal data of students in our library system enables students to borrow, reserve and renew books from the library. We can also impose fines in the event of late returns.

    Data

    Name
    Address data
    Contact data
    Date of birth data
    Gender
    Specific personal identification
    Academic data

  • UvAdata (management info system)

    Purpose

    UvAdata is the UvA's management information system.

    Data

    Contact data
    Date of birth data
    Gender
    Demographic data
    Specific personal identification
    Financial Administration data/Payment data
    Academic data
    Academic progress and tracking data
    Application and enrolment data (excl. name and address details)
    Qualification data